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2000, Keflavik, Iceland

Report date 16 August 2000

Report of the 13-15 June 2000 Emergency Prevention, Preparedness and Response (EPPR) Working Group Meeting

INTRODUCTION

The Arctic Council Emergency Prevention, Preparedness and Response working group held its meeting in Keflavik, Iceland, 13-15 June 2000.

The meeting was attended by delegations from Canada, Denmark, Finland, Iceland, Norway, The Russian Federation, Sweden and the US. A list of participants is attached to the report (Annex 1).

Mr Olli Pahkala from Finland acted as Chair for the meeting and Ms Miliza Malmelin acted as secretary of the meeting.

AGENDA

Agenda item 1 Opening of the meeting

Mr David Egilsson from Iceland wished all the delegates welcome to Iceland. He pointed out that Iceland so far has taken more the role of an onlooker to the work of EPPR, not being able, as a small country, to take actively part in the work, and that it therefore was a great pleasure for Iceland to now be in the midst of things.

Mr Kristjan Geirsson from Iceland, the Chair and the secretary informed the meeting of the timetable and some practical arrangements.

The Chair opened the meeting and hoped that the meeting and the discussion at the meeting would be to everybody’s satisfaction.

Agenda item 2 Adoption of the agenda

The agenda was adopted with some small changes to the sequence of the items (Annex 2). A list of documents concerning the items on the agenda is attached (Annex 3).

Agenda item 3 The Arctic Council

  1. Work of the Arctic Council and the SAOs
  2. The Chair presented the document concerning the SAO meeting held in Washington in November 1999 and gave an oral presentation of the SAO meeting in Fairbanks, April 2000. The new tradition of having meetings between the working group chairs and the Arctic Council secretariat in connection to the SAO meetings has been established and has gained appreciation.

    The document concerning the upcoming Ministerial Meeting was presented by the Chair. The Chair informed that Finland is going to chair the Arctic Council after the Ministerial Meeting in Barrow, October 2000. He also told that the 10th Anniversary of AEPS will be celebrated in Rovaniemi on June 14th 2001. The EPPR report to the Ministerial Meeting was discussed and the main topics to be included were highlighted by the Chair.

    It was decided that the secretariat together with the Chair will prepare the report on the EPPR work for the Ministerial Meeting, and that this report will be distributed to the EPPR working group for comments in the beginning of July 2000. Comments on that report should be sent to the secretariat within 30 days from submission.

    The Chair furthermore presented the request from the SAOs to the AC working groups to prepare a report on capacity building. The meeting shortly discussed the issue and which EPPR projects could be considered capacity building.

  3. Other working groups and activities
  4. The Chair presented the document concerning the Arctic Telemedicine Project, Recommendation 7. The meeting discussed the connections between telemedicine and the work of EPPR.

    It was decided that the Chair together with the secretariat should answer Dr Hild concerning the Recommendation 7. The response should emphasize that even though there is a link between the work on telemedicine and the work of the EPPR, it is narrow and related only to common interest in emergency oil, hazardous substances and radiological response. The telemedicine work is mainly outside the EPPR mandate. Clarification should be made that EPPR has not established any international emergency communication network, but has endorsed the current notification system in nations and between nations. Information on the Arctic Guide and on the Analysis of Communication & Notification Systems in Place for Arctic Risks, Phase I should be given in the answer. The EPPR should offer to have its members notify their emergency response organizations of the telemedicine project.

    EPPR will discuss at its next meeting the final report of the telemedicine program.

    The meeting discussed the role of ACAP (Arctic Council Action Plan to Eliminate Pollution in the Arctic) in connection to the AC working groups, and the role of EPPR in the proposed ACAP projects. Two projects were considered having connection to the work of EPPR: project number 7, Assess risks connected with releases from reprocessing plants in Europe and Eurasia and the additional project A, Environmental Management Program for the Murmansk region. The latter project being similar to EPPR’s project on Source control management (Agenda item 5.4).

    The meeting asked Joe Nazareth to inform the upcoming ACAP meeting (June 2000) of, that in case project number 7 will be endorsed, then EPPR is interested to take part in it. Considering the additional project A the meeting asked Joe Nazareth to inform that EPPR is having a project on Source control management and emergency prevention strategies for high risk activities in the Arctic, in particular in the Murmansk Region at Apatit.

  5. Co-ordination of the work of EPPR and PAME

The newly elected vice-chair of PAME David Egilsson from Iceland presented the outcome of the last PAME meeting (June 2000), and the state of the projects having relevance to the work of EPPR. These projects are mainly The Snap Shot Analysis of Maritime Activities in the Arctic and The International Agreements matrix. Concerning the Snap Shot Analysis wishes had been expressed that the data from the Circumpolar Map project of EPPR (Agenda item 5.1) could be utilised. The EPPR meeting welcomed this.

The connections between PAME’s International agreements matrix and EPPR’s Analysis of Agreements and Arrangements (Agenda item 5.2) were discussed. It was suggested that the follow up of these two projects could be a joint project between PAME and EPPR (possibly also incorporating the other AC working groups). In general more dialogue and co-work between the two working groups were requested.

Agenda item 4 Information exchange

The secretary presented the document concerning information exchange within the EPPR working group, and the meeting discussed the issue.

The meeting decided that submission of documents and other information can be done solely by email, no faxes or surface mail is needed. The secretariat should, however, discuss the matter with Russia. The use of the website for posting EPPR documents and general dissemination of information will be examined and pursued. It was decided that the secretariat establish two emailing lists, one information list with all interested parties on it, e.g. the secretariats of the other working groups, and one with only the heads of delegations on it for issues needing approval and membercountry statements. Generally the meeting encouraged more communication between the different Arctic Council working groups.

Canada

  • Canada (Mike Hecimovich – Canadian Coast Guard) gave a presentation on the Canadian Arctic Response Strategy. Items of interest: in the Strategy were the emphasis on prevention, CCG overflights during the shipping seasons; CCG has 6 icebreakers; the move to community based response; the possibility of making NORDREG mandatory in the Arctic; and the implications of climate change. Several countries posed questions about the scope of the recommendations (all vessels), training of local people, the ability to respond, etc.
  • Canada also provided information on the increased interest in gas development in the Beaufort delta: this is currently limited to onshore gas, but could expand to offshore and/or oil in the future. Canada also indicated that there is an increase in shipped based ecotourism.
  • Two handouts were provided on the environmental emergency provisions (contingency planning) of the new Canadian Environmental Protection Act (CEPA ’99) and the Arctic Environmental Sensitivity Atlas System. Canada offered to make a presentation on the Atlas System at the next EPPR meeting.

Denmark/Greenland

  • Preparations for the first well in the Fylla (Greenland) licence held by Statoil (operator), Phillips Petroleum, DONG and Nunaoil are well under way. The well, Qulleq-1, is planned to be spudded by mid- to late June and will be drilled by the new built deepwater drillship West Navion. The water depth of the well location is 1050 m.
  • In preparation for these operations, the Danish Energy Agency along with the Bureau of Minerals and Petroleum (the regulatory body in Greenland) has financed a Sensitivity Mapping project between 62° N and 68° N that will be completed prior to the well being drilled. The results of this project will be incorporated in the Oil Spill Contingency Plan. The project is being carried out by the Danish National Environmental Research Institute, the Greenland Nature Institute, the Geological Survey of Denmark and Greenland, the University of Copenhagen, the National Museum, the Danish Meteorological Institute, Axys Environmental Consulting Ltd. and S.L. Ross Environmental Research Ltd. It is the intent to have the maps available both on CD-ROM and the Internet.
  • Island Commander Greenland has taken over the responsibility for the oil pollution surveillance, prevention and response in Greenland since January 1st 2000.

Finland

  • Finland informed that the reception of emergency calls and the emergency response notification system is being unified. The person on duty at the emergency response centre will be receiving emergency calls directed to the police, the firedepartment, the healthdepartment and/or the socialdepartment, and the same person will be responsible for alerting the needed help. There will be 13-15 emergency response centres in the country and the renewal of the system is expected to be finished by 2005.
  • An international seminar on Combatting Marine Oil Spills in Ice and Cold Water will be held in Helsinki, Finland, on November 20th-22nd 2001. Further information on the seminar will be sent out to the EPPR delegates when it is available.

Iceland

  • An environmental risk mapping of Iceland has recently been conducted and in connection to it a contingency plan has been made. The mapping shows that the main concern in case of an oil spill is the south western shores of Iceland. As a follow up to this project a more detailed risk mapping of the south western area will be conducted. Oil spill modelling will be part of the mapping project. The project is expected to be finished in two years.

Norway

  • Norway informed that exploration drilling is planned in South Barents Sea from August 2000 to April 2001. The drilling will take place in four different areas. The first drilling will take place about 218 km from mainland Norway. In October-January the drilling will take place 60-70 km from the mainland. It is anticipated that the oil to be found is similar to the NORNE –oil, with a high content of wax.

The Russian Federation

  • Russia informed that the EMERCOM of Russia (Ministry of the Russian Federation for Civil Defence, Emergencies and Elimination of Consequences of Natural Disasters) will represent the Russian Federation at the EPPR meetings from now on. Though recent changes in the government of the Russian Federation will arise some difficulties in the co-ordination of the work for some time. However, Russia stated, EMERCOM can not take responsibility for EPPR projects initiated earlier, which have not been approved by the EMERCOM.
  • Due to the Government’s of the Russian Federation decision the State Emergency System on Monitoring and Forecasting, including the Arctic areas, has been created. Monitoring and forecasting are parts of the Russian state policy on emergency prevention. The system includes both ground and space observations. Russia stressed that the system affords possibilities for international co-operation, and that EPPR might want to consider connecting a new project to the system.

The United States

  • The US informed on the Oil & Ice Workshop held in Alaska in April 2000. About 300 people attended the workshop in Anchorage, about 100 of those also attended the technical part in Prudhoe Bay.
  • The M/V New Carissa oil spill response report was presented.
  • Several summary documents listing research and development reports were distributed.
  • The US informed of the NEWNET (Neighbourhood Environmental Watch Network) airborne radiation monitoring stations, that collect data including gamma radiation measurements and make the data available via satellite links and the Internet to interested parties and the public. (See also agenda item 6.)

As both Canada and Denmark expressed a wish to demonstrate their Environmental Atlases at the next meeting, the meeting thought it would be a good idea to have a special halfday session on this issue at the next EPPR meeting, giving the possibility even for the other countries to demonstrate their environmental mapping if they so wish.

Agenda item 5 Ongoing activities of the EPPR working group

  1. Circumpolar map of resources at risk from oil spills in the Arctic
  2. The progress report on the Circumpolar Map project was presented by Norway. The state of the project was discussed.

    It was decided that the complete Circumpolar Map should be presented and adopted at the next EPPR meeting. Even though an intermediate version will be presented already at the upcoming Ministerial Meeting in October 2000.

    Denmark and Iceland was asked to do their best to provide Norway with their data by the end of June 2000 so that it will be possible for Norway to meet this deadline. Norway will have a consultation with Russia to see if they are able to provide their own data within this timetable as well. If this will not be possible for Russia then USA, Canada, Finland and Sweden expressed their willingness to provide additional funding (2000 USD each) to Norway so that the Russian data can be prepared by Norway.

    The meeting asked Norway to consider how the final product can be distributed to the public, maintained and updated. Further discussion on these issues will take place at the next meeting. EPPR will pursue application of the Circumpolar Map as a database platform for CAFF and PAME.

  3. Analysis of agreements and arrangements
  4. Canada represented the document on Analysis of agreements and arrangements. Vivid discussion followed on what the original purpose of the project was and whether this final document fulfilled this original purpose. A small Drafting Group was established, which presented a revised paper on findings and conclusions.

    The meeting agreed in concept on the findings and conclusions of the Analysis of Agreements and Arrangements as prepared by the Drafting Group. Some editorial corrections are still needed and should be sent to Canada by the end of June. The Analysis of Agreements and Arrangements will then be included in the draft report to the SAOs and the Ministerial Meeting and circulated by the secretariat with this report (see agenda item 3.1.)

  5. The Operating Guidelines
  6. The Chair did not present any new draft version of the operating guidelines. He recalled that the problems are mainly connected to the format on how to present the guidelines, as the Chair of AC has stated that the rules of procedure may not be repeated in the operating guidelines of the working groups.

    The meeting decided to get back to the operating guidelines at the next meeting. The meeting asked the Chair to prepare a new draft version for the next meeting, and that this draft should be prepared in consultation with the other Arctic Council working groups and the Arctic Council secretariat and Chair.

  7. Source control management and prevention strategies for high risk activities in the Arctic
  8. The US gave a detailed presentation of the aim of the project and of the three different phases that build up the pilot project. Unfortunately though the Severonikel plant had refused to participate in the pilot project, but Russia offered the Apatit water utility, also in the Murmansk Region, as an alternative site for the project.

    The meeting took note of the progress of the project and endorsed the change from the Severonikel facility to the Apatit water utility for the pilot project and encouraged US to go on with the project as planned. Canada and Finland expressed their willingness to participate in the project group. Denmark and Norway asked to be informed on the project.

  9. Development of standardised approach to shoreline cleanup assessment technology (SCAT)
  10. Canada presented the document concerning an Arctic SCAT Manual. The proposed plan of action was discussed and many countries expressed that they are satisfied with what already exists on this matter at the national level, though an expert workshop was welcomed.

    The meeting decided to go on with the SCAT project and asked Canada to distribute the 2nd edition of the SCAT manual to the delegates and proceed with arranging an expert workshop on the issue in December 2000/January 2001. Further discussions and decisions should take place at the next EPPR meeting depending on the outcome of the expert workshop.

  11. Arctic Guide
  12. As decided at the 1999 EPPR meeting Sweden has submitted the Arctic Guide files to the EPPR secretariat, who now is responsible for the maintaining and updating of the guide.

    The secretary presented the document concerning the Arctic Guide and distributed papercopies of the text on national information. Discussion on the updating needs and methods followed. It was stated that a couple of the conventions in the Arctic Guide has to be taken out, as they do not apply to the EPPR mandate.

    The meeting decided that the updating of the Arctic Guide would be done once a year in connection to the annual meeting of the EPPR. The corrections/new data should be provided to the secretariat at the meeting, or shortly after, in html-format, and the secretariat will then be responsible for posting the new data on the website. No paper copies of the Arctic Guide will be provided. The corrections to the Arctic Guide for this year should be handed to the secretariat no later than the last of July. The secretariat and the Chair together with Sweden will be responsible for removing the irrelevant conventions from the Arctic Guide.

  13. EPPR website
  14. The US presented their plans to move the EPPR website from the University of Alaska to Grid-Arendal. All other AC working group websites are today hosted by Grid-Arendal. The meeting was in favour of this suggestion. Finland stated that it is not clear yet where the Arctic Council website will be hosted when Finland takes over the chairmanship. Possibly the website will be hosted by the Arctic Centre in Rovaniemi. The meeting also briefly discussed the contents of the EPPR website and how it meets the needs of EPPR.

    The meeting decided to give the Chair and the secretariat together with Finland free hands to decide whether the EPPR website in the future should be hosted by Grid-Arendal or by the Arctic Centre in Rovaniemi as one part of the Arctic Council web pages. It was decided that those countries that want to establish more links from their country representations or submit any other new information to the website do that by the end of July to USA. At the next meeting discussions about the contents of the website and how it serves the needs of the public and the EPPR will be held.

  15. EPPR brochure
  16. The secretary presented the document concerning the EPPR brochure. The printing of the brochure has been postponed due to that the webpage address is about to change during the autumn 2000. The new draft text was shortly presented. The secretary asked for comments on the text, and for the delegates help to find good pictures for the brochure.

    It was decided that Finland as soon as possible send out an email informing about the approximate costs of the printing of the EPPR brochure, also finding out whether it will be possible to submit the brochure on CD-ROM to facilitate the printing of more copies by the countries themselves. The member countries should then by the end of July let the secretariat now how many copies they would like to have and also submit amendments to the draft text.

  17. Training course for oil spill response in the arctic environment

Norway presented the documents concerning the training course. The meeting discussed whether the pilot course could be held this year or the next. Most countries expressed their intention to send participators to the course, even though the course was thought to be expensive. The question of if this course will be arranged on regular bases was raised.

The meeting decided that the countries should send the filled in registration forms to Norway by July 15th on how many they are willing to send to the course this year. If there is ten or more people willing to take part this year Norway is encouraged to have a pilot course in September. If there is not enough attendance to have the course this year Norway is asked to arrange the first course next year. If the pilot course will be held in September EPPR expects a report on the outcome at the next meeting.

Agenda item 6 Possible new projects

No documents on possible new projects were submitted, but US made an oral presentation on two communication and monitoring projects for consideration by the meeting.

A system of airborne radiation monitoring stations can contribute to emergency response, safety awareness, and public acceptance. Under a DOE developed system called NEWNET (Neighbourhood Environmental Watch Network) airborne radiation monitoring stations collect data including gamma radiation measurements and make the data available via satellite links and the Internet to interested parties and the public. The data may be used for public information as well as for emergency response. Currently four stations are in place in Alaska. Specific goals of the project in addition to data collection are development of a communication plan to disseminate results of measurements and involvement of Alaska Native undergraduate students. Areas for expansion of the project are: improvement of the technology for better performance in cold climate, addition of monitoring stations, and expansion of opportunities for students.

The second project also involves the NEWNET system and monitoring stations, however the location of the new stations would be surrounding Bilibino Nuclear Power Station in Chukotka, Russia. A suite of two to four stations would provide information on radiation conditions in the vicinity of the reactor. Data will be available via satellite links and the Internet to interested parties and the public. This project would also include development of public information tools and training of station managers. This project is in the development stage and installation of stations is expected in summer 2001. Areas for expansion of the project are: improvement of the technology for better performance in cold climate and development of opportunities for students.

The meeting encouraged US to go ahead with the two projects on airborne radiation monitoring in Alaska and the Russian Federation, and asked US to present a specific project proposal at the next meeting. It was decided that US should give the Chair a short description in writing on the projects for the Chair to bring to the SAO/Ministerial Meeting in October, so that the Chair could there advise of these projects as consistent with the EPPR work plan adopted at the Ministerial Meeting in Iqaluit 1998.

Agenda item 7 Election of Chair and Vice-chair for 2001-2002

The meeting elected Mr Olli Pahkala from Finland for Chair and Ms Laura Johnston from Canada for vice-chair for the years 2001-2002.

Agenda item 8 Any other business

Canada informed that almost all copies of the Field Guide for Oil Spill Response in arctic Waters have been distributed and that they therefore are about to make new copies. Discussion followed on how the different countries have made use of the manual.

The meeting decided that Canada can go ahead making new prints of the Field Guide. If there later on will be a need to update the manual, then Canada should come back to EPPR on the issue. It was also decided that Canada make a documentation on how the manual is being used in the membercountries and submit a paper on that to the Chair by the end of July, so that the Chair can bring that information to the SAO/Ministerial meeting.

Agenda item 9 Next meetings

The secretary presented the suggestion concerning the arrangement of the future EPPR meetings.

The meeting endorsed the suggestion by the Chair and the secretariat saying that the future EPPR meetings will be held in the following sequence:

  • Sweden
  • USA
  • Russian Federation
  • Canada
  • Greenland/Denmark
  • Finland
  • Norway
  • Iceland.

Sweden invited EPPR to meet in Kiruna, Sweden on 20-22 February 2001. The meeting accepted the invitation.

Agenda item 10 Record of decisions and end of meeting

The record of decisions was discussed and approved by the meeting, with some small changes (see bolded texts above).

The Chair thanked the participants for a fruitful meeting and most of all Iceland for the excellent hosting and wished all a safe trip home.

Annex 1

EPPR meeting, Keflavik, Iceland 13-15 June 2000

Participants (the * indicates who is the head of delegation)

Name Organization & address Telecommunications
Chairman of the EPPR working group
Mr Olli Pahkala Ministry of the Environment
P.O.Box 380
00131 Helsinki, Finland
Tel. +358 9 1991 9737
Fax. +358 9 1991 9630
Email. Olli.pahkala@vyh.fi
Canada
Ms Laura Johnston* Environment Canada
Suite 301, 5204-50 Avenue
Yellowknife, NT
XIA IE2, Canada
Tel.+1 867 669 4725
Fax.+1 867 873 8185
Email. laura.johnston@ec.gc.ca
Ms Danielle Amat Canadian Coast Guard, Environmental response, Centennial Towers,
200 Kent Street, 5th floor
Ottawa, Ontario KIA OE6
Tel.+1 613 990 3106
Fax.+1 613 996 8902
Email. amatd@dfo-mpo.gc.ca
Mr Mike Hecimovich Canadian Coast Guard
201 N.Front St. Suite 703
Sarnia, Ontario
Tel.+1 519 383 1971
Fax.+1 519 383 1991
Email. hecimovichm@dfo-mpo.gc.ca
Mr David Livingstone Department of Indian and Northern Affairs
P.O.Box 1500, Yellowknife, NWT
Canada XIA ZR3
Tel.+1 867 669 2648
Fax.+1 867 669 2707
Email. livingstoned@inac.gc.ca
Mr Norm Snow Joint Secretariat
P.O.Box 2120, Inuvik, NWT
Canada XOE OT0
Tel. +1 867 777 2828
Fax.+1 867 777 2610
Email. execdir@jointsec.nt.ca
Denmark/Greenland
Mr Ivan Andersen* Danish Environmental Protection Agency
Strandgade 29
1401 Copenhagen K
Tel.+45 3266 0100
Tel. Direct. +45 3266 0450
Fax.+45 3266 0479
Email. ia@mst.dk
Mr Joe Nazareth Danish Energy Agency
Amaliegade 44
1256 Copenhagen
Tel.+45 3392 6714
Fax.+45 3392 7908
Email. jln@ens.dk
Ms Tina Davidsen Department of Environment and Nature
P.O.Box 1614
3900 Nuuk, Greenland
Tel.+299 34 6707
Fax.+299 32 5286
Email. tid@po2.gh.gl
Mr Axel Fiedler Island Commander Greenland
DK 3930 Kangilinnguit
Greenland
Tel.+299 691911
Fax.+299 691912
Email.iscomgl@glk.gl
Mr Bjarne Brechel Island Commander Greenland
DK 3930 Kangilinnguit
Greenland
Tel.+299 691911
Fax.+299 691912
Email.iscomgl@glk.gl
Iceland
Mr David Egilsson* Environmental and Food Agency of Iceland
Armuli 1
IS 108 Reykjavik
Tel.+354 585 1000
Fax.+354 585 1020
Email. davide@hollver.is
Mr Kristjan Geirsson Environmental and Food Agency of Iceland
Armuli 1
IS 108 Reykjavik
Tel.+354 585 1000
Fax.+354 585 1020
Email. kristjang@hollver.is
Mr Eyjolfur Magnusson Environmental and Food Agency of Iceland
Armuli 1
IS 108 Reykjavik
Tel.+354 585 1000
Fax.+354 585 1020
Email. eyjolfur@hollver.is
Norway
Mr Jan Nerland* SFT Norwegian Pollution Control Authority
P.O.Box 125
3191 Horten
Tel.+47 330 34800
Fax.+47 330 34949
Email.jan.nerland@sft.telemax.no
Mr Kjell Kolstad SFT Norwegian Pollution Control Authority, Polarmiljøsenteret
9296 Tromsø
Tel.+47 777 50480
Fax.+47 777 50481
Email.kjell.kolstad@sft.telemax.no
The Russian Federation
Ms Tatiana Sharapova EMERCOM of Russia, Prevention of emergencies department
Teatralnyi proezd, 3
Moscow 103012
Tel. +7 095 449 37 85
Fax. +7 095 449 39 62
Email. dms@emercom.gov.ru
Ms Inna Ponomareva EMERCOM of Russia, International cooperation department
Teatralnyi proezd, 3
Moscow 103012
Tel.+7 095 208 48 09
Fax.+7 095 208 42 59
Sweden
Mr Thomas Fagö* Swedish Coast Guard Headquarters
Stumholmen, P.O. Box 536
S-371 23 Karlskrona
Tel.+46 455 353 455
Fax.+46 455 105 21
Email.thomas.fago@coastguard.se
Mr Andreas Heuer Ministry of Defence
S-103 33 Stockholm
Tel.+46 8 405 2611
Fax.+46 8 204 483
Email.andreas.heuer@defence.ministry.se
USA
Ms Ann Heinrich* US Department of Energy, International Emergency Cooperation
1000 Independence Ave., S.W.
Washington DC 20585
Tel.+1 202 586 8165
Fax.+1 202 586 8772
Email.ann.heinrich@hq.doe.gov
Mr Bruce Russell University of Alaska Fairbanks
7017 Oakridge Ave.
Chevy Chase, Maryland 20815
Tel.+1 301 656 1751
Fax.+1 301 656 0436
Email. barussell@erols.com
Mr Mark Meza US Coast Guard, Office of Response
Room 2100, 2100 2nd Street S.W.
Washington D.C.
Tel.+1 202 267 2377
Fax.+1 202 267 4085
Email. mmeza@comdt.uscg.mil
Mr Walter Parker US Arctic Research Commission
3724 Campbell Airstrip Road
Anchorage, AK 99504 USA
Tel. +1 907 333 5189
Fax. +1 907 333 5153
Email. wbparker@alaska.net
EPPR Secretariat
Ms Miliza Malmelin Ministry of the Environment
P.O.Box 380
00131 Helsinki, Finland
Tel. +358 9 1991 9740
Fax. +358 9 1991 9716
Email.miliza.malmelin@vyh.fi
Visitors at the meeting
Ms Soffia Gudmundsdottir PAME international secretariat
Hafnarstraeti 97
600 Akureyri, Iceland
Tel. +354 461 1355
Fax. +354 462 3390
Email. Pame@ni.is
Mr Halldor Nellet Iceland Coast Guard
Seljavegur 32
101 Reykjavik, Iceland
Tel. +354 511 2222
Fax. +354 511 2244
Email. Skiph@lhg.is
Mr Mikael R. Olafsson Iceland Coast Guard
Seljavegur 32
101 Reykjavik, Iceland
Tel. +354 511 2222
Fax. +354 511 2244
Email. Mikael@lhg.is

Annex 2

Agenda for the EPPR meeting in Keflavik, Iceland, 13-15 June 2000

1. Opening of the meeting

2. Adoption of the agenda

3. The Arctic Council

3.1 Work of the Arctic Council and the SAOs

Information and discussion of the resent developments

– SAO Meetings in Washington and Fairbanks

– Preparations for the AC Ministerial Meeting in October

3.2 Other working groups and activities

Information and discussions on the co-operation with other working groups especially with CAFF and PAME, and also on the ACAP – Arctic Council Action Plan

3.3 Coordination of the work of EPPR and PAME

4. Information exchange

The delegations are invited to provide the meeting with information on:

– lessons learned

– new activities in the Arctic areas (drilling, mining)

– major organisational changes in the Arctic countries

– research and development in the Arctic countries

– anything else that might be of interest to the other parties.

5. Ongoing activities of the EPPR working group

The lead countries in question are asked to inform the meeting of the state of the ongoing projects. The meeting is asked to consider the issues and decide as appropriate.

5.1 Circumpolar map of resources at risk from oil spills in the Arctic (Norway)

Information on the state of the project and discussion

5.2 Analysis of agreements and arrangements (Canada)

Adoption of final report and recommendations

5.3 The Operating Guidelines for the EPPR (Chair)

Adoption and submission to the SAOs for approval

5.4 Source control management and prevention strategies for high risk activities in the Arctic (US and Russia)

Discussion concerning the project and concerning the involvement of other countries

5.5 Development of a standardised approach to shoreline cleanup assessment technology (SCAT) (Canada)

Discussions concerning the project

5.6 Arctic Guide (Secretary)

Discussion about updating needs and possible connection to the website

5.7 EPPR website (US)

Discussion about maintenance and updating

5.8 EPPR brochure (Finland)

Timing of the printing

  1. Training course for oil spill response in the arctic environment (Norway)

Discussion concerning the course programme, timetable and interest in participation

6. Possible new projects

The possible lead countries are asked to present the project and the meeting will consider the issues and decide as appropriate.

7. Election of Chair and Vice-chair for 2001-2002

8. Any other business

9. Next meetings

10. Record of decisions and end of meeting

Annex 3

EPPR 2000

List of documents:

Agenda item Theme and number of documents Date of distribution
3.1 SAO meetings 13 June 2000
3.1 Ministerial meeting, capacity building 13 June 2000
3.2 Telemedicine 5 June 2000
3.3 PAME: snap shot analysis of maritime activities 29 May 2000
3.3 PAME: international agreements 29 May 2000
4 Internal exchange of information 13 June 2000
4 Information from Denmark/Greenland 10 May 2000
5.1 Circumpolar Map 24 May 2000
5.2 Analysis of agreements, cover letter + document 5 June 2000
5.4 Source control 10 May 2000
5.5 SCAT manual 5 June 2000
5.6 Arctic Guide 13 June 2000
5.8 EPPR brochure, cover letter + brochure text 13 June 2000
5.9 Oil spill response course, 3 documents 10 May 2000
9 Next meetings 13 June 2000